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STUDENT REQUEST FOR TRAVEL TO PROFESSIONAL MEETINGS
Department of Geological Sciences

PLEASE FILL OUT IN FULL. IF YOU HAVE QUESTIONS, ASK.

Name _____________________________________

Undergraduate / Graduate (circle one)

Name of Meeting ___________________________
Date of Departure ___________________________
Date ________________________________

Advisor _____________________________

Meeting Dates ________________________
Date of Arrival _______________________
Location of Meeting _________________________________________________

Title of presentation __________________________________________________________________________________ ___________________________________________________________________________________________________
Authors _______________________________ Presenter: ____________________________

I have applied for Graduate School funding on ___________________ (date).
I have applied for College of Science funding on ____________________ (date).

I have applied for other funding (e.g. grant from professional society) on __________________ (date)
Explain _______________________________________

I will receive $_______________ support from grant _______________________________
(please have PI initial here ______________ to confirm support)
____________________________________
A. Velasco, Chair


Estimated costs (please see notes below):
Meeting registration ___________________________
Transportation ___________________________
Lodging _________________________________

Notes about request
  1. This request must be filed AT LEAST one month before the meeting. The earlier you file it, the better you chances are to receive some departmental support (if needed).
  2. You must also have requested support from the College of Science and/or Graduate School (if applicable) if you are seeking any departmental support. Any other requests you make for support from other sources will be looked upon favorably.
  3. The department will not cover the cost of you abstract fee or meals.
  4. Depending on the distance to the meeting and the number of students who plan to attend, the department will decide whether to provide support for airfare or a van. One of the reasons requests must be filed early is to get an accurate head count and make need transportation arrangements. If we decide to cover airfare it will be for the lowest airfare (usually non-refundable). If we decide to cover airfare, you must talk to Pam or Sandy about how to make you reservations. If you make any changes to an airline ticket which incurs fees, it will be your responsibility to pay those fees.
  5. If the department agrees to cover your lodging you must share a hotel room if at all possible.
  6. The department will not cover the costs of late registration. Please register for the meeting before late fees go into effect! If you funding is grant-related, you may not file for the registration fee until you return from the meeting.
  7. If you are a teaching assistant you must insure that someone covers you class(es) while you are at the meeting.